Privacy Policy
Welcome to ASAN AUNZ! We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and share your information when you use our website, webinars, online meetings, membership and other services.
At ASAN AUNZ we respect our members’ right to the privacy of their personal information. We have policies and procedures to ensure all personal information, no matter how or where it is obtained, is handled sensitively and securely. Your personal information is protected by law, and we handle it in accordance with National Privacy Principles.
Information We Collect
We may collect the following types of information:
- Personal Information: Name, email address, phone number, and other contact details.
- Usage Information: Information about how you use our website, webinars, and online meetings.
- Technical Information: IP address, browser type, and operating system.
- Records and transcripts: When you attend an online event, you may be recorded to provide services such as captioning and transcripts. These recordings are not a formal record and should not be relied on.
No Obligation to Disclose
You have no obligation to provide personal information requested by us. If you choose not to, we may not be able to provide you with services that depend on that information.
How We Use Your Information
- Provide and improve our services.
- Communicate with you about our events and updates.
- Ensure the security of our website and services.
- Comply with legal obligations.
Use of AI and other tools
We promote the ethical use of AI and support Australia’s AI Ethics Principles. Any AI generated documents are reviewed by attendees before being added to our records.
Sharing Your Information
- Service providers who help us operate our website and services.
- Legal authorities if required by law.
- Other parties, but always with your consent.
Your Rights
You have the right to:
- Access and update your personal information.
- Request the deletion of your personal information.
- Object to the processing of your personal information.
- Lodge a complaint with a data protection authority.
Security
We take reasonable measures to protect your information from unauthorised access, use, or disclosure. We also take measures to destroy personal information when it is no longer required. We do not provide your details to other organisations for any purpose other than the reason you provided them to us.
webinars
In addition to our privacy policy, we provide the additional information regarding our online events.
Purpose of collecting your information
When you register for a webinar, your personal information is collected by ASAN AUNZ for the purpose of registering and communicating with you in relation to the webinar, and to confirm your membership status and eligibility to vote. We do not use it to contact you other than for the main purpose for which we have collected your personal details.
Recording, transcriptions and AI
When you register for the webinar, you acknowledge that the webinar may be recorded in order to provide services such as captioning, transcriptions and support accessibility tools, including the use of AI. These recordings are not a formal record of the event and should not be relied on.
Use of AI and other tools
ASAN AUNZ promotes the ethical use of AI and supports Australia’s AI Ethics Principles. Our meetings are recorded by people, and any transcriptions or summaries generated are reviewed by people who attended the meeting before forming part of our meeting minutes.
No obligation to disclose
Generally, you are not required to provide any information that we request. If you choose to withhold the information however, we may not be able to provide you with the services that depend on the collection of that information. For example, if you do not provide your name and email, and answer some questions, you may not be able to register, attend or vote at the webinar.
Disclosure of your personal information
ASAN AUNZ takes measures to ensure your personal information is protected from unauthorised access, loss, misuse, disclosure or alteration. We also take measures to destroy personal information when it is no longer required. We do not provide your details to other organisations for any purpose other than facilitating the webinar you are registering to attend.
Changes to OUR PRIVACY Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website.
aCCESS TO YOUR PERSONAL INFORMATION
We will provide you with access to any of your personal information we hold (except in limited circumstances recognised by privacy law). If you require access to your personal information or need to update your information, please e-mail us at operations@asan-aunz.org.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at operations@asan-aunz.org.
More Information
More information about Privacy law and the National Privacy Principles is available from the Federal Privacy Commissioner at http://www.privacy.gov.au/.